1. When you have a new employee
New employees should be given information on their job, office policies, the dress code and their overall responsibilities. With that being said, all this paperwork will add up, and you don’t simply want to give your new employee a huge stack of paper. It’s better to have a free binder on hand so that you can give your new employee all of the information that they’ll need in a compact and concise location. This will be a binder that they can keep for the duration of their time at your company and refer to when they need guidance.
2. When you take on a new client or customer
If your company or business takes on clients or customers, you’ll definitely want to have extra binders in your office so that you can start a new one every time you start working with a new client or customer. For businesses who take on huge clients and customers, this is absolutely essential. You may not be giving the binder to your client or customer, but you will be creating a place where you can put all of that person or company’s information so that it doesn’t get lost or misplaced. This is an essential part of staying organized and doing the best that you can for your clients and customers.
3. When you fill a binder completely and need a “part two”
Depending on what your office does, there may come a time when you completely fill one of your subject binders so that you need an additional binder to continue the filing. If this is the case, you certainly don’t want to lose the documents that you need to file away in your binders while you wait for a new binder order, which means that you’ll need to have extra binders on hand just for this problem.
4. When your old binders become worn out or break
Binders are not indestructible, and over time, they will certainly break down and wear out. When this happens, you don’t want to have to wait around for a new batch of binders to be ordered. It’s better to have extra binders on hand for problems like this.
If you hadn’t already been convinced that having extra binders in your office was a good idea, here are four more reasons why. As you can see, having extra binders around is never a bad thing to do, and it can be a real lifesaver when you’re in a pinch.